Library Review Procedures and Documentation for both the University and Law Libraries

Note: Information Specifically for Law Librarians


  • Calendar for Advancement (merit) Reviews
    • These reviews typically take place on 2-3 year cycles and involve salary actions.
  • Calendar for Interim Reviews
    • These reviews take place in the years between advancement reviews and are mandatory for Assistant Librarians and Librarians without Career Status.
    • Calendar of Due Dates for the Appraisal and Review Process of Law Librarians – 2022-23(with extended dates).
      The following calendar contains the new timetable and call for the performance review and recommendations for merit and promotion of law librarians to be effective July 1, 2023.

    Explanations and Guidance

    Paperwork: Reviews require that librarians complete several different forms and provide several documents

      • Supervisor/Lead Solicitation Form
      • Disqualification Statement Form
      • Reference Solicitation Form
      • Review Initiator’s Letter of Recommendation
      • Documentation Checklist and Certification Statement (one form)

    MY INFOVAULT (MIV): MIV is the confidential document-sharing platform used for University Academic Personnel Reviews. Librarians use only a few components for their reviews.

    • LIBRARIANS UPLOAD THE FOLLOWING INTO MIV. Other forms are uploaded by adminstrative personnel
      • Statements of Responsibility:
        • Librarians can access their own SoR folder by logging into Google Drive selecting “Shared with me” on the left side navigation menu, and locating their SoR folder which will mirror the following format: “Last Name, First Name, – SoRs”
      • Personal Statement:
        • There is no specific form or format for this optional, but strongly recommended overview of your work during the review period, but the Recommended Practices and Draft Framework linked above can provide guidance.
      • Librarian Summary of Work:
        • This is a chronological, annotated list of your work in the four areas (criteria) in which librarians are evaluated. A single form should be used to cover the entire review period.
      • Any supporting documentation the librarian wishes to provide.
        • A cover sheet listing the contents is advised.

    Governing Documents: Review procedures, evaluation criteria and their associated merit and promotion actions are derived from the following.

    Specifically for Law Librarians